ACCESS Site Allocation Guidelines
The underlying premise of these guidelines is to maintain a balanced regional allocation of host sites, with programmes that address a balance of technology issues pertaining to academic, public and special libraries, as well as the larger library community.
Procedures and Timelines
Proposals for hosting Access should be submitted to the Chair/Co-chairs of ETIG no less than one month before CLA in the years proceeding the conference date. Proposals will be distributed for review amongst the conference allocation committee, with recommendations forwarded for discussion at the ETIG business meeting at CLA. The final decision/allocation will be announced at Access.
In the event that there is only one proposal, and it is deemed to be acceptable, the allocation/decision may be made at CLA.
In the event that there are no proposals, or no acceptable proposals, deadline for submissions will be extended until two weeks prior to the Access conference, and will follow a parallel procedure of distribution and review, with the decision/announcement to be made as soon after Access as is practicable.
Guidelines
DatesAccess has traditionally been held in late September or early October.
Location
Efforts should be made, wherever possible to rotate the conference location amongst the Canadian regions.
Considerations for location:
- Is the location easy to get to? From within Canada? from outside Canada?
- Is the cost to get to the location a factor?
- Once there, is there sufficient, convenient local transportation?
Facilities
- Is there enough space to host the sessions? Particularly the large keynotes. (attendance levels are typically 100-200)
- If there are multiple locations--are they in close proximity to one another?
- Are they handicapped accessible?
- Is local connectivity sufficient? - wireless and/or high speed access
Other Considerations
Facilities:
- Technical support - who is responsible? Firms in the area/volunteers from host institution/firms in other cities, towns? Will the technical requirements be adequately met? (Local lines, bandwidth, etc.)
- Catering- are special needs taken care of? Are there enough options to allow the host to select reasonably priced meals?
Vendor presentations/trade show:
To date, Access has had little vendor representation, and no trade show component. Access encourages vendors to participate as attendees.
Applications
Send inquiries or applications to:
Amy Buckland
ETIG Co-Convenor
email: amybuckland@gmail.com
OR
Amanda Etches-Johnson
ETIG Co-Convenor
User Experience Librarian
Mills Memorial Library, McMaster University
Voice: (905) 525-9140 x 26006
Email: etchesa@mcmaster.ca