Unicorn "bound with" (parent/child relationship) procedures

Sirsi's Unicorn enables more than one title record to share a single barcode, thus enabling the display of circulation status information from both the "parent" record, which 'owns' the barcode, and the "child" record which describes the part. This is primarily a tool for controlling individually catalogued analytics, such as periodical special issues and materials "bound with" other members of a classed monographic series. Since special issues are dealt with elsewhere, this document primarily addresses classified analytics.

Step 1: Edit the parent record

The first thing you will need to do is to identify the "parent" record to which your "child" will be attached. If there is a barcode already attached to the physical volume you are analyzing, you may be able to locate the parent using this. Otherwise, do a title, series, or call number search and find the correct record to attach the analytic to. Once you have identified the proper parent record, make note of its barcode. You will need this to link the child record later. If you are analyzing a particular member of a multi-volume set or monographic series and there is no volume record corresponding to your analytic already, create one now. In all cases the parent record's CALL NUMBER for the analytic should be the actual call number of the physical child volume, the CLASS SCHEME should be that of the collection in which the child will reside (LC, ALPHANUM, NLM, etc.), and the ITEM TYPE and LOCATION should be that of the analytic. Unlike for periodical special issues, we will not shadow the copy for "bound with" monographs.

Step 2: Edit the child call record

Note that if you are doing original cataloguing here, you will need to create the CALL record before doing description. Using CREATE ITEM (TITLE), set the copy at NONE using the small drop-down arrow to the right of the "For TITLE, enter..." line. This creates a record with copies NONE, a prerequisite for making the parent/child linkage described below. Hit GO. At the CALL NUMBER INFORMATION screen use CLASS SCHEME=AUTO and the LIBRARY name of the owning branch of the volume. Hit GO. You should now see the line "new call number" with an XX call number in it and DESCRIPTIVE INFORMATION below.

Describe an analytic document as you would any other monograph, using the document's author(s), title, and paging information. The latter may be a range of pages (ex: "p. 355-532") if the document being described is within a continuously paged volume. Perform subject analysis appropriate to the content level of the document itself rather than the whole volume or series. If the "bound with" material is not part of a series at all, but rather is a library's or publisher's binding of several volumes for convenience sake, the relationship of the volumes should be spelled out explicitly in a 501 "With" note.

Examples of description for monograph analytic entries:

     100 1     Pendzig, Paul,|d1883-
     245 10    Pierre Gassendis Metaphysik und ihr Verhaltnis
		       zur scholastischen Philosophie.
     260       New York :|bB. Franklin,|c[1969]
     300       xiv, 176 p. ;|c22 cm.
     500       Reprint of the ed. published in Bonn by P.
               Hanstein, 1908-20.
     501       With the author's Die Ethik Gassendis und 
               ihre Quellen.  New York, B. Franklin, 1969.

     100 1     Pendzig, Paul,|d1883-
     245 10    Die Ethik Gassendis und ihre Quellen.
     260       New York :|bB. Franklin,|c[1969]
     300       83 p. ;|c22 cm.
     500       Reprint of the ed. published in Bonn,
               1908-1910.
     501       With the author's Pierre Gassendis Metaphysik
		       und ihre Verhčaltnis zur scholastischen 
               Philosophie.  New York, B. Franklin, [1969].

  

Step 3: Remove the child's item record

If you have been working from copy rather than an original analytic entry, you will likely have an item record already attached. If this is the case, REMOVE the item record, being sure that you do not remove the title (that is, don't tick the little box asking if you wish to remove the title as well). Click GO and answer YES to the question about removing the item. If you did not create a copy earlier on, or if there was not one already attached, you won't have to remove the copy at this step in the process.

Step 4: Create the child link

Now you are ready to create the link between the child and its parent. Use EDIT ITEM with the child's CALL NUMBER to find the record. If you removed the child's item record in step 3, you will have to delete the barcode on the EDIT ITEM screen to get back to your record. Do this by placing the cursor at the end of the "call number" window and hit the space bar. This should make the barcode disappear while preserving the call number. Hit GO. Under the CALL NUMBER INFORMATION area of the edit screen you should see the following:

   Bound-with parent title:
   parent call number:
   or barcode:
  

Add the parent record's barcode, which you jotted down at the start of this operation, into the "or barcode" field. Click on GO. This will establish a permanent linkage to the parent record and cause the parent's call number to display as the call number of the child.

Note that if you wish to go back to the child to edit it in a later session, you cannot do so by submitting a search for that record's title, author, etc. Doing EDIT ITEM from the child will take you into the parent record, since it is now that barcode which appears on the child display. To edit a child record go to the parent record and do a DISPLAY1 ITEM, ticking the box on that screen that is labeled as "bound-with". Hit GO. This enables the display of all attached child records with their AUTO call number and title. To edit one of these, simply click on the call number of the one you wish to edit and then click on EDIT ITEM. Your child will be ready for editing.