Determine the type of resource you are cataloguing.

Web resources may be integrating resources, monographs or serials.

Monographs
Are complete (even if part of something else) and static; that is, not intended to be updated or changed. Include digitized documents or texts,often reproductions of books essays, reports, etc. May be web sites that are complete and not intended to be updated, such as some online exhibitions. Look for indications of updating. Most pdf files are monographic, but monographs may be in either pdf or html format, or both. As a rule, treat pdf files as monographs. Monographs are catalogued on the MARC format workform.

Fixed Field (MARC 008) Values
Monographs:

Record Format	=	MARC
Rec_Typ	=	a	Item is primarily textual
Bib_Lvl	=	m	Monograph
Dat_tp	=	s	Single date of publication
Or		r	Reissue
Repr	=	s	Electronic Resource

MARC 006 Values:

TypeCode	=	m
FileType	=	d

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Serials
AACR2 definition: "A continuing resource issued in a succession of discrete parts, usually bearing numbering, that has no predetermined conclusion". Examples of serials include journals, magazines, newspapers, annual reports and monographic series. Refer true Serials to Gary for cataloguing.

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Integrating Resources AACR2 definition: "A bibliographic resource that is added to or changed by means of updates that do not remain discrete and are integrated into the whole." Different from a serial for which earlier issues continue to exist separately. Include web sites, often multi-part, and databases, as well as individual web pages that are intended to be updated or changed, regularly or otherwise. Look for indications of updating. Whenever in doubt about whether a resource is integrating or monographic, assume that it is integrating. Most of the integrating resources for which cataloguing is requested are catalogued on the SERIAL format workform because they are primarily textual in nature. However some integrating resources are that are not textual are catalogued on the MRDF format workform. These include computer software, manipulable numeric data, computer oriented multimedia and online systems or services. A resource consisting of any combination of these where no one aspect predominates would be done on an MRDF workform.

Fixed Field Values for Integrating Resources:
TEXTUAL
MARC 008 values:

Record Format	=	SERIAL
Rec_Typ	=	a	Item is primarily textual
Bib_Lvl	=	i	Integrating resource
Date_Tp	=	c	Continuing publication
Date 1	=	[date]	If no date can be determined, use 199u or 200u
Date 2	=	9999
Frequn	=	blank	Indeterminable frequency
Regulr	=	x	Completely irregular
			Frequn = u and regulr = u on copy is also acceptable when nothing is known of the frequency or regularity
			Note however: If there is an indication that the updating is done regularly (daily, weekly, etc.) or continuously, that frequency and its regularity should be coded.
Ser_Typ	=	w	Updating web site
or	=	d	Updating database
Repr	=	s	Electronic resource
S/L_Ent	=	2	Integrated entry (Latest title)

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MARC 006 values:
TypeCode = m
FileType = d

NON-TEXTUAL
MARC 008 values:

Record format	=	MRDF
Rec_Type	=	m
Bib_Lvl	=	i
Date_Tp	=	c
Date 1	=	[date]	if no date can be determined use 199u or 200u
Date 2	=	9999
FileType	=	b	computer software
	=	a	numeric data
	=	i	computer oriented multimedia
	=	j	online system or service
	=	m	combination

MARC 006 values:

TypeCode	=	s	continuing/seriality
Frequn	=	blank	indeterminable frequency
Regulr	=	x	completely irregular
			Frequn u and regulr = u on copy is also acceptable when nothing is known of the frequency or regularity
			Note however: If there is an indication that the updating is done regularly (daily, weekly, etc.) or continuously, that frequency and its regularity should be coded.
Ser_Typ	=	w	updating website
or	=	d	updating database
Repr	=	s
S/L_Ent	=	2	Integrated entry (Latest title)

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Variable fields for Web resources:

006 m

Added to all web resources

007 cr mn

This is the most common coding. (c=electronic resource; r=remote access; blank=undefined; m=mixed color; n=no dimensions; blank=no sound). Other combinations are valid. For example: crbn = resource is in black and white (a pdf file, eg); crmna = resource has a sound component. Consult the MARC 21 manuals for other possible values. In all cases, delete any fill characters (-----) that may appear after the 5th element.

050/055

Although we do not classify web sites, some libraries do. This information may prove useful in the future, so while you should not add 050 or 055, leave them in (after a quick check for suitability) when you find them. Include only the base class number and the first Cutter in the case of double Cutters, setting the second indicator to "4". Delete any series call numbers.

090

If the record has an 090 with a suitable LC class no., change the 090 to 050 and retain. The second indicator should be set at "4." Shorten to base class number as above and delete series call numbers.

245 |a

Generally, transcribe the title as it prominently appears on the web page. Do not include such phrases as, "Welcome to..." or "Introducing..."

245 |b

Generally do not add unless it provides important imformation for access or clarifies the meaning of the main title.

245 |c

Transcribe |c only when the statement of responsibility appears prominently. Otherwise, include such statements in a 500 note as appropriate.

245 |h

[electronic resource] This GMD is mandatory.

246

Use as you would for book cataloguing for alternative or other titles. Generally, do not trace subtitles. Trace a title appearing in the HTML header if it is sufficiently different from the web page title to be important for access. (Use indicators 1 [blank] and: |iTitle in HTML header: . . .) If you have copy or a citation that gives a different title from the one that appears on the screen, trace that title as an "other" title (|iAlso known as: . . .) unless you have reason to believe that it is a former title and should be traced in the 247.

247

Use to record a former title of the resource. Use only when you are sure that resource had this title in a former iteration. If you know when the previous title was used, the date(s) may be given in subfield f.

256  Electronic data

Do not add this field. Leave in record if it appears on copy and is correct.

260 |a, |b

Supply or verify publishing information as far as possible. Check all parts of the site, especially contact and/or "about" pages, as well as links to the home pages of sponsoring organizations. If you cannot determine place, try at least to determine the country; [U.S] for example. Otherwise, use [s.l.]. If an individiual is named as responsible for the site, and there is no named publisher, use the individual as the publisher.

260 |c

For integrating resources, dates are often difficult to determine. As a general rule, use the earliest date given, leaving it open. If you cannot find a reasonably certain beginning date, do not code |c at all. Code an estimated date in the Date1 fixed field: eg., 199u.

300

Web resources do not have physical dimensions and therefore the 300 field is not used.

362

This field is used when the beginning date of the resource is not certain, but a probable date is known (for example, when you have a copyright statement, such as 1996-2005). Note the probable date as: Began in 1996? Do not use if you have a date in 260 |c.

500 Source of title

This note is mandatory in all cases. In order to simplify description, we use: Title from Web page (viewed [date]) whenever the title in the 245 is from the opening screen of the site. Variations in this note are valid, if eg., the title is taken from a place (such as the HTML header, or the "about" page) that is not the opening screen. Title from opening screen of pdf file is a valid alternative for e-texts in pdf format.

500 Publication history

When cataloguing the electronic version of a book or article, add this note to indicate the date of the earlier publication; for example, Paper version published in [date]; or Reissue. Originally published in paper ...

505

Do not add to copy, except in cases where the contents are titles of separate documents or works. If on copy, check carefully, since the contents often change. Evaluate the contents to be sure that they really add useful information to the record. If not, delete.

516

This field is not usually necessary, but it may be used to bring out information that is not included elsewhere in the record. General statements such as "World Wide Web Resource" should be deleted. Do not add this field.

520 Summary

Evaluate these on a case by case basis to be sure that they really add useful information to the record by telling the user what the site contains. Add a summary only if you can easily find concise information from the site itself. The introductory material and/or the "about" pages can be good sources of summary information.

530 Other formats

Note here any other formats in which the resource is available. For example, the existence of a paper or other version such as CD-ROM should be noted if this information is known: For example, "Also available in print format."

533 Electronic reproduction

This note may be used only when the resource is clearly a digital reproduction of a print original and not a new edition. When this field is used, the fixed fields and 260 information should be those of the original publication (as when cataloguing photoreproductions).

538 Mode of access: Internet

For consistency, always use Internet rather than World Wide Web. However, if you find other modes of access indicated, such as ftp, please check with Bern or Pam.

538 System requirements

This field is only used when some extra components or plug-ins are required to access the resource. It is not necessary to add this note for the Adobe Acrobat reader. Add for other components such as QueckTime as appropriate.

590 Local Note

For any resource for which we have purchased access (NetLibrary, for example) always add this note with the text: Internet access available to MUN users only.

6XX

Subject headings are assigned for content as they are for books. Check the subjects on copy for both validity and appropriateness to the resource. Add additional subjects if they are needed/helpful for access. The subdivision "|xComputer network resources" is not a form subdivision and therefore should only be used for those site that are about computer network resources, such as subject-oriented collections of links to such resources. In other cases this subdivision should be deleted. The subdivision "Databases" may be used as a form subdivision as subject headings that are designations of the type of resource, such as "Web sites."

856

Must contain |u and a complete, working URL. There may be other information given, such as a public note in |z. The value of these should be decided on a case-by-case basis. Indicators will normally be "40". Be sure to check and verify any differing values.

Note: Any resource for which we have purchased access must have the following prefix added to the url: 'http://qe2a-proxy.mun.ca/login?url=' followed by the specific url in its regular form.

The only URLs to be retained in our records are those linking to full-text. Please delete any 856s which link only to publisher information, biographical data, reviews, tables of contents, etc.

The URL should go directly to the title in the record, or occasionally to a search page from which the full-text is retrievable. In this case the URL should be prefixed with the subfield: |zSearch for this title in:|u

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Copy describing the print version of a resource also available via the Web

You sometimes will get copy for the paper version of a web resource. If we do not have the paper version in the Library, edit the copy for the paper version to reflect the Web resource in the following ways:

DELETE:

All OCLC fields, including the Title Control number and the 001, 003, 005, 015, 016, 035 040, 300. File the record to generate an Auto Title control number.

ADD:

008 Fixed fields: Entered: current date, Source: d, Repr: s

001 |a###...(copy and paste the NEW title control number into the 001 field)

006 m

007 cr mn (or cr bn)

020 ISBN (print)

040 |aCaNfSM|cCaNfSM

245 |h[electronic resource]

500 Title from... (viewed: [date])

530 Also available in print format

538 Mode of access: Internet

856 40 |u [URL]

Note: Since the Web did not exist before the 1990s, if you have book copy for a Web resource that gives a date of publication prior to 1990, the date should be treated in one of the following ways:

A. Check the Web resource for an inidcation of the creation of the digitized version. This should then be given in the 260. If you do not find a creation date, give [199-]? in the 260. Add a 500 note to indicate the earlier date of publication for the book version, such as: Paper version published in 1987.

B. If the Web resource is clearly a digital reproduction of the paper version rather than a new edition, check for a creation date as above and give in the 260|c. Code the Date_Type fixed field as "r" (reissue), with the creation date in Date1 and the date of publication for the book version in Date2. Add a 500 note: Reissue. Originally published in paper in [date].

[Alternatively, the Web resource can be treated as a reproduction like the "print on demand" texts we receive from UMI (now ProQuest). In this case, the description for the paper would be left with the details of the reproduction given in a 533 note with a |aDigital reproduction.]

If publication is in both English and French and there is a parallel title for the French title use 246 with indicators 31 for French title. If publication is in English only, delete any =|b for parallel title in the 245 and any 246s for French. Make a 500 note for the French version if available separately (Also issued in French under title: ….). Delete also 041 and language note (546) if necessary.

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Examples

For an Electronic Resource only available through the network (no paper analogue at MUN)

245 00 WWWebster|h[electronic resource].
856 40 |uhttp://www.m-w.com/
245 00 Strategic plan for the U.S. Geological Survey, 1996 to
       2005|h[electronic resource].
530    Available also in print format from U.S.G.S.
856 40 |uhttp://online.wr.usgs.gov/stratplan/
245 04 The transmission of monetary policy in Canada|h[electronic resource].
256    Electronic data (560,892 bytes).
538    Mode of access: Internet. 
856 40 |uhttp://www.bank-banque-canada.ca/english/hermes.htm

130 0  Handbook of Latin-American Studies (Online)
245 10 HLAS online|h[electronic resource].
538    Mode of access: Internet.
856 40 |uhttp://lcweb2.loc.gov/hlas/
856 42 |3HLAS journal abbreviations available online: 
       |uhttp://lcweb2.loc.gov/hlas/journal.html
856 42 |3HLAS subject term glossary available online:
       |uhttp://lcweb2.loc.gov/hlas/subjects.html
 

For an Electronic Resource available through the Web where we have the print format

245 00 Catalogue =|bCatalogue = Catálogo.
530    Also available online.
856 41 |uhttp://www.unesco.org/general/eng/publish/index.html
245 14 The future is now :|bthe convergence of reference and 
       resource sharing : proceedings.
530    Also available online.
856 41 |uhttp://www.oclc.org/oclc/man/9609ref/toc.htm
245 10 Unemployment in the stock and flow /|cby Michael Baker, 
       Miles Corak and Andrew Heisz.
530    Also available online.
856 41 |uhttp://www.statcan.ca/Documents/English/Vlib/Research/ana97.htm

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Creating call records

Unicorn "call" records should be created for any title which receives an 856. Only one call record is needed, not one for each 856. The ITEM CAT1 values should be set for one of the following values to enable the patron to find these titles using the "Qualify" or "Search Options" fields in a keyword search: ETEXT, EJOURNAL, ESERIAL or WEBSITE. Use ETEXT for monograph materials which are a single document. This category would include most non-serial government publications, as well as Project Gutenburg and other digital text initiatives. Use EJOURNAL for remotely accessible periodicals, which have a "p" in the Ser_Type fixed field. Use ESERIAL for all other serials. WEBSITE is used to refer to multimedia (combinations of text, sound, and still or moving images), database/search engine sites which don't have print equivalents, and sites that consist of multiple documents, resources & links.

Here is an example of CREATE ITEM (CALL) for a standard WWW-accessible item:

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Creating orders for remote electronic resources

As a means of enabling the gathering of remote resources for Collections management purposes, such as the monthly lists of new acquisitions, we will begin creating and receiving dummy orders attached to the INTERNET call record where this is requested by the appropriate Collections librarian. These orders will identify the requesting librarian, fund ID and cost (if any). Steps for achieving this are as follows:

• Once the INTERNET call record is created as above, click on that item record's call number or barcode and then select ORDER, then CREATE from the drop down COMMAND menu.
• Use ORDER ID=AUTO, fiscal cycle=0102 ( etc.). Click on GO.
• Use VENDOR ID=ACQ-WEB. Click on GO.
• On the ORDER SUMMARY screen, go all the way to the bottom of the screen and enter the Collections Librarian's initials ("DM") in the frame marked "Req user ID", followed by the complete fund number ("6804") under FUND ID. The HOLDING CODE should be INET. Click on GO. Your order should be complete.
• Next you will need to receive the order. At the COMMAND menu, select ORDER, then EDIT. Your new PO number should display. Click Go again.
• At the bottom of the ORDER SUMMARY screen, change DATE PAID, DATE RCVD, and LOADED from "NEVER" to "TODAY". You are finished.

You might wish to check the finished record to ensure that you have not left an unfulfilled order outstanding and that the notes, URL, and CALL RECORD all look correct.

Final Note: Policies and best practice for cataloguing Web resources are still evolving. New situations and challenges are bound to arise. Please always question anything that is unclear to you or that you think does not seem right. Hopefully, we will all learn as we go.